Tips for timing, choosing a location, outfits, managing kids and more!
Portrait Session
PLANNING YOUR family
to THE MAIN WEBSITE
I'm so excited to be working with you and I can’t wait for our time together during your session. It’s normal to be a little anxious about your session.
That's actually one of the reasons why I put this guide together. It covers things to keep in mind when it comes to choosing a location, outfits, prepping kids and more.
Hopefully it helps you feel fully prepared for our time together, but should you have any other questions or if you need advice, please feel free to reach out!
- sara
One thing I've learned over the years is that everyone's experience of their children is different from what others experience. For example, if you’re at the grocery store with your three year old son and he starts yelling, you probably think he’s irritating other customers more than he is. Most likely, those other customers just see a cute (slightly loud,) three year old.
The same holds true for photo sessions. Your child is in a new element and a stranger is holding a big camera in front of their face. They’re likely not going to entirely be themselves. They may show off more than usual or your extrovert may suddenly become shy.
Rest assured, it’s all okay.
Managing
little ones
The best thing you can do for your kids is to go with the flow and stay positive. The more you relax and have fun with things, the more likely your little one (or big one) is to get on board.
I'm incredibly patient with kids and I have a few tricks up my sleeve to help get even the smallest ones to cooperate. Because my aim is always to go for more candids and I want to see children's personalities shine, this takes the pressure off of you AND your kids. Instead of bribing them with treats to sit still and smile and say cheese for an hour, we play games, wrestle, have prompts to get them show their silly or sweet side.
Newborn
You’ve likely realized this by now, but babies can be a bit messy. It’s always a good idea for members of the family to plan an extra back-up outfit just in case.
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This is a season when you might not quite feel like yourself. A fresh outfit you feel good in goes a long way. I've found longer, a-line dresses that are nursing friendly are often the most flattering. Brands like Petal and Pup and Morning Lavender tend to have quite a few of these at affordable prices. Session days are also a good day to take others up on that offer to help. You are one hard working mama and if you have time to nap, shower and get ready in peace, you’re going to love these images a lot more.
Dear MOM,
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While your entire house doesn’t need to look like it’s ready for Pinterest, I do recommend cleaning up the nursery and any places you think we might shoot. This might include your bed, the couch or a spot in your home with beautiful natural light. But truly, that's all you need to prep. I know you're in the throes of newborn life and I won't judge the pile or dishes in the sink or baby paraphernalia that has suddenly taken over the house.
Preparing your home
backup Outfits
Feed and change your little one’s diaper right before I arrive. However, due to the tiny size of their tummies, it’s also likely that they’ll need another feed (and maybe a diaper change) during the shoot.
Please don’t worry about pausing the session to feed your little one. This is normal! I plan extra time for newborn sessions.
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Preparing your Baby
If I'm photographing the newest members of your family, the following tips below will help ensure everyone is happy throughout the session.
Newborns
a note about
I've found that there isn’t necessarily a “good” or “bad” time to take your photos. I normally plan sessions based on a particular “look” my clients have in mind, spring flowers for example, or based on schedules.
Sessions typically last about an hour and a half and when when we can—I love to begin sessions about two hours before sunset. I prefer to shoot when the sun is lower in the sky to avoid harsh shadows and bright sun patches. The first two hours after sunrise is also an ideal time to shoot.
I typically schedule sessions during what we consider to be the best light of the day - which means that it’s super important to be on time. If you’re late to an evening session, we could run out of light before we’ve finished shooting and if your session takes place in the morning, the sun gets more harsh as it rises.
Is there a "good" time to take photos?
TIME & LIGHT
Sunset & Bedtimes
In the warmer months, sunset sessions often fall during the witching hour. They may even fall during or after bedtime.
As much as we love a consistent bedtime routine, in order to capture the best light during "golden hour", we're likely going to need to throw off your schedule a bit.
If our session takes place close to dinnertime, I recommend feeding kids (and yourselves!) before we begin shooting.
If your little one is going to be going to bed later, consider pushing their nap a bit that day, letting them sleep longer or packing pj's so that you can quickly tuck them into bed as soon as you get home.
If your session takes place in the fall, while it might be tempting to dress your little one in a pumpkin costume to eternally remember the cuteness that babies in costumes in giant piles of leaves holds, I advise keeping attire a little more neutral.
Yes, that image would crush it on the ‘gram, but if you’re hoping to print these images for your walls, will you always want to see that pumpkin costume?
The same holds true for images taken for Christmas cards. While those red and green sweaters might be worthy of the Minted hall of fame, are you really going to want to look at photos of yourselves in holiday sweaters in the summer?
If you’re looking for outfit advice, feel free to send ideas my way! I'm happy to help curate a wardrobe that not only feels coordinated, but that looks beautiful for years to come.
Seasonality
things to keep in mind:
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If your session takes place during the winter, we could begin shooting as early as 2:30pm to catch the sunset. I recommend dressing in layers so that in between photos you can warm up. Make sure you bring a little extra makeup and tissues in case your nose begins running. Pocket warmers and thick socks hidden in cute boots can help keep everyone warm without showing up in images.
snowfall, hot cocoa and cozy coats
Winter
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Even though Spring begins in March, I typically don’t begin shooting for another 6 weeks because the weather in our area is still pretty chilly. When I schedule spring dates, I typically schedule both a primary date and a backup rain date because #aprilshowers.
Fresh Flowers & Sunny Days
Spring
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In spite of the heat, I'm a big fan of summer sessions! Because of the later sunset, sessions sometimes begin as late as 6pm. If you’re taking your photos during the summer, I recommend bringing extra makeup and a few towels to make sure you stay fresh throughout your session.
"If it could only be like this always"
Summer
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Fall is one of the prettiest times of the year on the East Coast and because of the perfect weather, my schedule typically books up quickly! If you have your heart set on a fall session, I recommend scheduling early!
"and autumn a mosaic of them all."
Autumn
A few things to keep in mind during each season:
Locations
My favorite places to shoot
The best session locations are often meaningful to individual families; however, I'm also happy to make recommendations. From ski slopes to lavender fields to apple picking and college campuses, the options for session locations are endless!
National Gallery of Art
Goodstone Inn & Restaurant
Virginia State Capitol
Carlyle House & Gardens
An old mansion
CLASSIC & ELEGANT
Eastern Shore
Aquia Landing Park
Colonial Beach
Lake Anna State Park
Jefferson Patterson Park
COASTAL
Federal Hill
Georgetown
Fells Point
Old Town Alexandria
Historic Leesburg
Downtown Fredericksburg
URBAN
The Narrows (Kent Island)
Terrapin Park
Jonas Green State Park
BEACH
A vineyard
Tree & Flower Farms
The Market at Grelen
Maymont Park
Ida Lee Park
Blandy Experimental Farm
RUSTIC
Great Falls Park
Hiking
Sailing / Boating
Bicycling
ADVENTURE
The above locations are all beautiful (and may require a permit fee), but I also love exploring meaningful or new locations with families!
Some family members are furry and I absolutely love when families choose to incorporate furbabies into their session. Keep in mind that if we are outside of your home, bringing them along means that we’ll need to choose a pet friendly location.
I recommend planning for your furkid to be at the first part of your session and having a friend there to either take them home or be there to assist by holding them in between shots so they can have a break.
If you’re going to bring your pup along, I recommend exercising him or her before the session and bringing their favorite toy or treats along! Depending on their fur type, it might also be a good idea to groom them before the shoot.
Managing
furry ones
on to the next
When picking outfits I recommend keeping in mind the word “complement” rather than “match.” For example, if Dad is wearing a blue and pink pastel plaid shirt, the Mom may want to choose a long, soft blue dress. It can also be a great idea to choose “color-families,” such as pastels or jewel tones.
A good rule of thumb: pick 3 or so colors and spread them throughout the family. Don't be afraid to mix a few subtle patterns or textures (such as linen).
And always keep the location in mind. If we're shooting in a green field, light green dresses might blend in too much with the surroundings.
Choosing Outfits
for everyone
Heels lengthen legs but if your heels aren’t comfortable for walking or we'll be in grass, bring an extra pair of shoes to slip into in between shots.
I love the way larger patterns and textures (like linen) photograph - just be careful not to choose a pattern that is too small - it may accidentally make your photo look a little too busy.
Softer, pastel colors tend to photograph better than bright colors - especially since bright colors could reflect on your skin. I love bright, neon dresses, but I don’t love the neon reflection they add to your complexion.
Wardrobe Tips
for the ladies
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Statement jewelry is a great way to add color or pattern to a simple dress.
Lace and tulle look amazing in photographs.
And dresses with sleeves are a great way to help slim arms.
Depending on your location, you might want to consider a fit and flare or a flowy dress. They look great in walking and photos with movement.
Choose an outfit you feel comfortable in, but don’t be afraid to dress up!
Accessories
for the ladies
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Rent the Runway
ASOS
Morning Lavender
J. Crew
Anthropologie
Free People
Jessakae
Petal & Pup
Pink Blush (Maternity)
H&M
Vici Dolls
Virginia Dare Dress Co.
Baltic Born Clothing
Madewell
Kate + Grace Boutique
Favorite Shops
Able
Zara
Mango
Nothing Fits But
Sezane
Hill House Home
Reformation
Rachel Pally
Nuuly
Christy Dawn
Rylee & Cru
Clad & Cloth
Ivy City
Shopbop
Everlane
for the ladies
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I think it’s so important that you look and feel your best for your photos. Investing in professional hair and makeup can go a long way towards creating photos you love for years.
Professionally done hair & makeup last longer than typical hair & makeup. They also tend to hold up better in humidity and wind.
If you go this route, I recommend staying a bit “classic”. Now probably isn’t the best time to try out that new contouring technique you saw on TikTok.
If you’re planning to do any spray tans or waxing, schedule those for a few days before the session to give your skin time to recover.
Hair & Makeup
for the ladies
on to the next
You can’t go wrong with crisp button up. Or consider layering a blazer or sweater with jeans with this look.
Be careful not to choose a pattern that is too small - it may accidentally make your photo look a little too busy.
Softer, pastel colors tend to photograph better than bright colors - especially since bright colors could reflect on your skin.
Cozy sweaters layered over button ups are a great way to stay warm and stylish during the cooler months.
Wardrobe
for the gents
on to the next
Wardrobe
for the gents
on to the next
Rent the Runway
ASOS
Suit Supply
J. Crew
Zara
Leather & Cotton
Jack Threads
Frank & Oak
Nordstrom
Cuts
H&M
Urban Outfitters
Madewell
Lululemon
Everlane
Banana Republic
Mango
Reiss
Alex Mill
Untuckit
Amazon - GoodThreads
Bonobos
Abercrombie
Rag & Bone
Kate Quinn
Zara Kids
Quincy Mae
Rylee & Cru
Noralee
Target - Cat & Jack, Art Class, Q by Quincy Mae
H&M Kids
Crew Cuts by J Crew
Roolee
Alice & Ames
Favorite Shops
Smallable
Fin and Vance
Little & Co.
Briar Baby
Jaime Kay
Childhoods Clothing
Spearmint Love
Gap
Old Navy
Boden
Hanna Andersson
for the kids
on to the next
It’s typical for us to schedule two session dates: a primary date and a rain date. Having two dates helps us make sure that your photos happen in a timely manner. Coordinating schedules can be tough and I've found that the best way to make sure our families get the look they have in mind for their photos is to schedule two dates at the same time.
I'll check in the week of your session to confirm the time & location we’re meeting and the weather. I know it takes a lot of time to get ready for session and it’s the worst to get dressed up and drive out to your session only to have it rain. Let me know what works best for your family, but if the weather looks like it won’t be great, we typically try to make the call at least 12 hours in advance.
Inclement Weather
what to do if it rains
When it comes to posing for your session, you don’t need to worry about a thing! I'll guide you through the entire process beginning with “poses” that are super easy and natural. If I tell you to do something that feels a little funny, it’s probably because I know it’s going to make everyone laugh - and that’s the photo I'm actually looking for.
"What do I do with
my hands"?
"What do I do
with my hands"?
POSING
If you have booked an extended family session (more than one household, grandparents, etc), I have a few tips to help make photographing this larger group a bit easier on everyone.
Extended Family Sessions
Tips for larger groups
Please send me all family groupings ahead of time so that while I'm shooting, I understand who should be photographed together.
While you don’t need to draw me a family tree, something like this would work well:
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Grandma (Jean)
Grandfather (Max)
Sam (son of Jean + Max) + wife Tina with Kids: Jason (10), Julianne (5) and Jack (2)
Elizabeth (daughter of Jean + Max) + husband Paul with Kids: Austin (9) and Claire (6)
When it comes to choosing outfits for larger families, I recommend coordinating with one another ahead of time. Photographs typically come out best when families choose a color palette or a few colors over wearing the exact same thing (think: the white polo and khaki photo uniform of the 90’s.)
Outfits that feel a bit special (your “Sunday best”) but that you still feel comfortable in generally result in the best images.
If you need any advice in this area, just let me know!
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When it comes to choosing a location for larger groupings, there are a few extra elements to keep in mind. Locations should be easy to access, limit walking and be safe for young children.
While I can get away with shooting small families in a downtown setting, for larger families, we’ll need a bit of space to spread out. Family homes with larger yards (and open shade), parks and outdoor settings typically work best for extended families.
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Following the session, I'll deliver a gallery with the edited images. Please let me know ahead of time who should have access to this gallery. If you send me a list of the email addresses, I can set those up at the time of delivery to give all necessary parties access.
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Entire family
Grandparents + Their children
Grandparents + Their children + spouses
Child A + Child B
Grandparents + Child A + Child A’s Family
Grandparents + Child B + Child B’s Family
Child A + Child A’s Family
Child A + Spouse
Child A’s Kids
Child A + kids
Child A spouse + kids
Individual photos of all members of Child A’s Family
Child B + Child A’s Family
Child B + Spouse
Child B’s Kids
Child B + kids
Child B spouse + kids
Individual photos of all members of Child B’s Family
Example Extended Family Shot List
Please note that this list is just a starting point and that I'm happy to take any requested family portraits as long as time allows!
Yes, you are welcome to print the images on your own. If you do this, I recommend making sure that the printer does not color correct the images (many automatically do this). I also recommend looking for a high quality printer. While 10 cent prints sound great in theory, the cheaper printing quality often won’t do your images justice. Paper quality, color correction and a handful of other factors play a big role in the way your prints turn out. This is one of the reasons why I love offering prints to my clients.
A:
Can I print the images on my own?
q:
While I don’t guarantee an exact number of images, I will make sure to capture your family thoroughly. Most families should expect to receive at least 75 edited images following their session.
A:
How many images will I receive?
q:
Your images will remain in an online gallery for at least a year; anything longer than that cannot be guaranteed. Once your galleries have been delivered, I highly recommend downloading all high resolution images to several devices. Consider investing in a portable, waterproof external hard drive or storing them on the cloud.
A:
How long will I have access to the images?
q:
While turnaround times can vary by season, I aim to deliver all images within three weeks of your session.
A:
When will I receive my images?
q:
Frequently
asked
Questions
You are absolutely welcome to share images on social media. To ensure that my work is properly represented, I ask that you refrain from any edits or filters. I also appreciate image credits and tags as they help to continue to grow as a business.
A:
Can I share the images on social media?
q:
By default, the creators of images always own the rights to the images. However I'll give you a release to use, print and share your images. The only thing you won’t be able to do is sell your image as a stock photo. I won’t do this either, without your written permission.
A:
Do I own the rights to the images?
q:
Plan for about 90 minutes or so for sessions. While we likely don’t need to be shooting this entire time, this does give the flexibility for location changes, rowdy kids and time to warm up.
A:
How long should we plan for the session to take?
q:
I do light retouching on all of the images. This means that if there are any glaring objects that should be removed (such as a bump from the tumble your toddler took that morning), I'll remove it. Larger edits (such as removing tan lines, scars, or tattoos) require more time and would require me to add additional editing hours to your collection.
A:
Will you retouch our images?
q:
As soon as possible after your session is complete, I'll back up your images and begin the editing process. Unless there is a holiday closure, you can expect to receive your edited, digital images between 2 and 3 weeks after your session.
Your Images
When to Expect
I'm a big believer that images aren’t meant to solely exist in a digital space. One day, most likely, Instagram will be gone, your phone will be replaced and images that you can physically hold in your hand will be the best way to remember those precious moments captured.
Think about this fact: twenty years ago, if I had delivered you digital images, they would have been on a CD-ROM. With the fast updates to technology, CD-ROMs are pretty much not around anymore. Even the online galleries I deliver will eventually fade away.
But prints? Those last. I bet your family still has images from your grandparents (maybe even great grandparents.) And that was likely from a time period when cameras were expensive and prints were harder to come by.
Bring Your Images to Life with
prints
Perfect for those who value legacy. These heirloom albums are a great way to house a large number of images in a beautiful way. Leave them on display as coffee table books or protect them with a legacy box.
Albums
Framed and matted prints are the perfect way to fill your walls with memories. With a variety of frames to choose from, I can help you select the perfect image pairings for your space.
Prints & Wall Art
Details for ordering will be delivered with your gallery.
Easy to hang and easy to change out. Canvases are one of my favorite ways to decorate a space. They also work great on little easels placed around the home.
Canvases
I know that this guide is long and hopefully it covers everything you need to know to prep for your portrait session. However if there is something I missed or you need a recommendation, feel free to email me.
SARA@WOLFCRESTPHOTOGRAPHY.COM